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    {"id":23938,"date":"2024-05-28T23:04:35","date_gmt":"2024-05-28T23:04:35","guid":{"rendered":"https:\/\/crodev.site\/viedu_dev\/?p=23938"},"modified":"2025-02-04T08:59:32","modified_gmt":"2025-02-04T08:59:32","slug":"on-the-record-a-spotlight-on-the-attendance-records-services-department","status":"publish","type":"post","link":"https:\/\/crodev.site\/viedu_dev\/on-the-record-a-spotlight-on-the-attendance-records-services-department\/","title":{"rendered":"On the Record: A Spotlight on the Attendance &#038; Records Services Department"},"content":{"rendered":"<div class='flex_column av-2zf402-509f8ed7f529e77cbf7cf2e8204fcfae av_one_full  avia-builder-el-0  avia-builder-el-no-sibling  first flex_column_div '   ><p><div  class='hr av-lwqxytmb-6d5dce7ea635bec9657a52415df04855 hr-default  avia-builder-el-1  el_before_av_image  avia-builder-el-first  av-small-hide av-mini-hide'><span class='hr-inner '><span class=\"hr-inner-style\"><\/span><\/span><\/div><br \/>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-lwqxz78t-6457e37260f790282b803d6b57c5608a\">\n.avia-image-container.av-lwqxz78t-6457e37260f790282b803d6b57c5608a .av-image-caption-overlay-center{\ncolor:#ffffff;\n}\n<\/style>\n<div  class='avia-image-container av-lwqxz78t-6457e37260f790282b803d6b57c5608a av-styling- avia-align-center  avia-builder-el-2  el_after_av_hr  el_before_av_textblock '  itemprop=\"image\" itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/ImageObject\" ><div class=\"avia-image-container-inner\"><div class=\"avia-image-overlay-wrap\"><img decoding=\"async\" class='wp-image-23939 avia-img-lazy-loading-not-23939 avia_image' src=\"https:\/\/crodev.site\/viedu_dev\/wp-content\/uploads\/2024\/05\/Records-dept-spotlight-www.png\" alt='The Attendance &amp; Records team gathers together in the Visions office for a group photo.' title='Records dept spotlight www'  height=\"375\" width=\"500\"  itemprop=\"thumbnailUrl\" srcset=\"https:\/\/crodev.site\/viedu_dev\/wp-content\/uploads\/2024\/05\/Records-dept-spotlight-www.png 500w, https:\/\/crodev.site\/viedu_dev\/wp-content\/uploads\/2024\/05\/Records-dept-spotlight-www-300x225.png 300w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><\/div><\/div><\/div><br \/>\n<section  class='av_textblock_section av-lwqy64tj-dfbede6c3ab61c3c994b2905ebfc8f6f'  itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/BlogPosting\" itemprop=\"blogPost\" ><div class='avia_textblock'  itemprop=\"text\" ><div class=\"elementor-element elementor-element-1d92dc6 elementor-widget elementor-widget-heading\" data-id=\"1d92dc6\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n<div class=\"elementor-widget-container\">\n<h1 class=\"elementor-heading-title elementor-size-default\" style=\"text-align: center;\"><span style=\"color: #002d72;\">On the Record: A Spotlight on the Attendance &amp; Records Services Department<\/span><\/h1>\n<\/div>\n<\/div>\n<div class=\"elementor-element elementor-element-19ec823 elementor-widget elementor-widget-text-editor\" data-id=\"19ec823\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n<div class=\"elementor-widget-container\">\n<p>The Records team at Visions provides one of the foundational layers of student success. From reviewing attendance, to approving work samples, to building transcripts, the Student Services Representatives on the team help ensure that our students are completing the necessary work to continue through their education. This record keeping not only ensures we are compliant with charter law, but sets our students up for a successful journey through their years with us.<\/p>\n<p>\u201cThe Records Department distinguishes itself through its meticulous focus on collecting, maintaining, reporting, and processing student information,\u00a0<strong>a critical aspect of tracking each student\u2019s educational journey,\u201d<\/strong>\u00a0explains Shrika Howard, Student Services Representative 1.<\/p>\n<p>\u201cMy job is to manage our team to support families and teachers in the daily record keeping of students to be in compliance with independent study charter laws,\u201d says James Hartley, Attendance &amp; Records Manager.\u00a0<strong>\u201cIt\u2019s also to update and maintain the integrity of our student records and processes so that teachers and instructional staff can focus their time on supporting students and families.\u201d<\/strong><\/p>\n<h2><span style=\"color: #002d72;\">\u201cSpecial Project\u201d Superstars<\/span><\/h2>\n<p>Every year, the Records team is tasked with thoroughly reviewing the records of 75 students to ensure that they coincide with the information in our Student Information System. Doing this ensures that our processes align with the state requirements for independent study schools and is<strong> one of the many ways that the team sets the standard for best practices.<\/strong><\/p>\n<p>Superintendent Olmos calls it a \u201cspecial project\u201d, and was happy to report that\u00a0<strong>the team did not have a single finding from this audit. <\/strong>The time and effort that they put into this project is a reflection of their\u00a0<strong>1% better every day<\/strong>\u00a0commitment to not only their team, but to the organization as a whole.<\/p>\n<p>\u201cWe follow written guidance to ensure we are taking every step possible towards proficiency, and\u00a0<strong>come together to elaborate on ideas to improve processes,\u201d <\/strong>shares Linda Lo, Student Services Representative 1.\u00a0<strong>\u201cEven though we all have our autonomy, we work together to serve families and staff.\u201d<\/strong><\/p>\n<blockquote>\n<p>\u201cThough small in size, the Records team handles\u00a0<strong>200,000+ paperwork submissions on a strict timeline each year, ensuring everything runs smoothly for our staff and families.<\/strong> Their meticulous management of our yearly special project and compliance audit guarantees a clean audit year after year,\u201d shares Tania Houchin, Associate Director of Business Systems &amp; Support. \u201cTheir dedication and precision are vital to the success of our organization, and I am deeply grateful for their hard work and commitment.\u201d<\/p>\n<\/blockquote>\n<\/div>\n<h3><span style=\"color: #002d72;\">With a Little Help From My Friends<img fetchpriority=\"high\" decoding=\"async\" class=\"size-full wp-image-23944 alignright\" src=\"https:\/\/crodev.site\/viedu_dev\/wp-content\/uploads\/2024\/05\/Records-Dept.-spotlight-Wire-1.png\" alt=\"\" width=\"540\" height=\"360\" srcset=\"https:\/\/crodev.site\/viedu_dev\/wp-content\/uploads\/2024\/05\/Records-Dept.-spotlight-Wire-1.png 540w, https:\/\/crodev.site\/viedu_dev\/wp-content\/uploads\/2024\/05\/Records-Dept.-spotlight-Wire-1-300x200.png 300w\" sizes=\"(max-width: 540px) 100vw, 540px\" \/><\/span><\/h3>\n<p>As of April, <strong>the Records team\u00a0has<\/strong>\u00a0<strong>reviewed 183,169 documents and requested over 3,200 student cumulative files <\/strong>in the 2023-24 school year. With so many important student documents moving in and out of their hands, the team leans on one another for support when things get busy.<\/p>\n<p>\u201cOur team does a wonderful job of stepping in and supporting one another. Whenever someone is out or just needs a little assistance, everyone volunteers or pitches in to support.\u00a0<strong>More hands make light work, our teamwork makes the dream work,\u201d<\/strong>\u00a0says Zeana Webb, Student Services Representative 1.<\/p>\n<p>\u201cEveryone is always willing to lend a helping hand, and the generous nature of our team is inspiring,\u201d adds Keely Adams, Student Services Representative 1.\u00a0<strong>\u201cOur team has a shared purpose in ensuring accuracy and integrity in all aspects of the work they do to support students and staff.\u201d<\/strong><\/p>\n<p>Marlene Miller, Student Services Representative 1 who\u2019s been on the team for over eight years, is especially thankful for the uplifting and positive spirit of the department. As an optimist, she looks for the good in everything, and luckily for her, it isn\u2019t hard to find on the Records team.<\/p>\n<p>\u201cMy favorite thing about being on Visions\u2019 Records team is that we all have each others\u2019 backs,\u201d she shares. \u201cWe are an awesome team.\u201d<\/p>\n<div class=\"elementor-widget-container\">\n<h4><span style=\"color: #002d72;\">Wondering What They Do?<\/span><\/h4>\n<p>\u201cI am responsible for a handful of tasks on the Independent Study side \u2013 requesting and building transcripts, reviewing new cumes, immunizations, legal documents, and other necessary documents.\u201d \u2013 Demetri Katsilometes, Student Services Representative 1<\/p>\n<p>\u201cMy responsibilities as an SSR for the Home School side of things encompass a vast majority of things \u2013 teacher and administrator support, demographic updates, records requests, and cume review. On top of that, I am the sole representative for Home School on the transcript team.\u201d \u2013 Luis Elias, Student Services Representative 1<\/p>\n<blockquote>\n<p>\u201cThe Records Department collaborates with other departments by providing vital student information like testing scores, immunization records and behavior reports. We take care of all demographic updates to ensure shipments go to the right places and we verify teacher and student documents for accuracy.\u00a0<strong>Overall, the Records Department acts as a sort of hub for managing and distributing information important to student success. We sort of have our hands in everything.\u201d<\/strong>\u00a0\u2013 Julie Lukoskie, Student Services Representative 1<\/p>\n<\/blockquote>\n<p>\u201cThere\u2019s never a shortage of cumes to review, transcripts to complete, or attendance to work on!\u201d \u2013 Daniel Vega, Student Services Representative 1<\/p>\n<p>\u201cI manage the physical records for our department. I send, receive, and review cumulative folders on a daily basis. I also work on transcripts and education verification requests.&#8221; &#8211; Jessica Litchfield, Clerk<\/p>\n<p>\u201cMy responsibilities include training new SSRs, updating guidance, handling probation and legal requests, managing transcript building and reviewing, and processing credit waivers.\u00a0<strong>I believe I help guide our team to success by supporting every member of the team and providing additional training and guidance as needed.\u201d<\/strong>\u00a0\u2013 Teri Woody, Student Services Representative 2<\/p>\n<\/div>\n<\/div>\n<\/div><\/section><\/p><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":13,"featured_media":23939,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false},"categories":[7],"tags":[1575,1372,1371,1066,1521,1293,1574,1292],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>On the Record: A Spotlight on the Attendance &amp; 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